A computer audit is an important part of any office management system. It includes a review of all computer activities. This includes passwords, accounts, and all other activity related to the computer in question.
Computer audits can also cover all use of the computer. A record may not be created for all use, only those activities that are allowed for purposes of the company’s business. Still, it helps to understand what activities are not allowed when looking at computer use.
One of the most common reasons for a computer audit is found when a user is using a personal computer. Computers often carry personal information about the user, such as credit card or bank account numbers. Personal information should be removed when using a computer from work or school. When removed, passwords should be changed and the user can use only one password at a time.
If there is an activity that is beyond the limits of the employee’s access, then a computer audit is necessary. This can be anything from buying and selling of stocks, to the storage of or transmitting data. An employee should be restricted from viewing or altering this activity unless authorized by the company.
Employees often put sensitive data on personal computers. This data may be used for illegal activities or they could be harmful to company operations. When entering sensitive data on a computer, it must be encrypted, otherwise the data can be seen.
Computer use in the office is more prevalent than people realize. Because it allows the computer and its data to be accessible to everyone, it creates a higher risk. The company may be sued when someone gets hurt as a result of unauthorized use of the computer.
One major risk is that there may be serious legal problems if something bad happens as a result of unauthorized use of the computer. These include potential fraud, loss of property, damage to data, and loss of freedom. The case could go to court and result in millions of dollars being awarded if the employee was found to be negligent.
Many people make the mistake of thinking that because their computer uses only a small amount of energy, that it is safe. This is only true for many of the older models of computers. Newer models require constant use to keep them running efficiently.
Data stored on these computers is very important to businesses, and many of them have sensitive information on them. In order to protect this information, all employees need to know about how to set up the computer and how to use it safely. Employees must not be given passwords to just anyone who comes in.
Companies do use computer audits when a new employee comes into the company and is allowed access to the computers. It is only after thorough checking is done that the computer is used and any sensitive information on it is made available to the new employee. The risk of misuse of the computer is almost eliminated once this information is found and considered, but it is still possible to lose a lot of valuable information if it is not found quickly.
While new computer users usually know where everything is, older employees may not have the same knowledge. Even employees who are hired from another company will not have knowledge of where their computers are kept. It is therefore crucial that employees be aware of where the computers are and how to use them properly.